YEAR END REPORTS AND INSTRUCTIONS
It’s time for year-end reporting again. An email with instructions and information has been sent to all Clerks of Session, Moderators of Sessions, and church offices.
Checklist of this year's reports:
1. General Assembly Annual Statistics Report - Due FEB. 20th
NOTE: If you click “submit” you will not be allowed to make changes.
Need your username and password? Find it here.
2. Clergy Terms of Call - Due FEB. 20th - Your Treasurer or Pastor can also submit. Reminder: Effective Salary must also be reported to the Board of Pensions.
3. Necrology (Ruling Elder or Minister of the Word and Sacrament) - Due FEB. 20th
4. Roster of Current Elders on Session - Due FEB. 20th
5. Church Annual Report- Due Feb 20 or as soon as possible. Email to the Stated Clerk.
6. 2025 Session & Congregational Minutes Review - The Northwest Coast Presbytery has implemented a new review process to enhance collaboration and accuracy in record keeping. Clerks of Session are now paired to review each other’s minutes and complete the checklist together, promoting shared learning and consistency across congregations. Register for one session: February 24, 2026 noon-1pm; March 17, 2026 6:30-7:30pm , May 21, 2026 In-Person at Presbytery Meeting (Details TBD), June 9, 2026 noon-1pm.
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Detailed Directions for General Assembly Statistical Reporting (If needed):
The direct link to access the entry system is HERE
If this is your first time:
Username and Password – Find yours here.
Select the “Church” and “Clerk” tabs, verify and update information.
Produce a worksheet, if needed, by selecting “Church Report” “PDF” on the “Church” tab.
Select “Statistics” tab and begin. English, Espanol & 한국어 are available.
Estimate when you lack reliable data (e.g Sunday School attendance).
Financial Section - This may be completed and/or entered by your financial person.
Remember, the closer you get to the deadline the slower the system will be, since it slows down with multiple users and most people wait to the last minute.
Call or email the Stated Clerk if you have questions or difficulties.
DEADLINE FOR ENTRY IS FEBRUARY 20.
ANNUAL GENERAL ADMINISTRATIVE REVIEW (MINUTES & RECORDS)
2025 (& 2024 if not previous submitted) Minutes & Records Reviews are due for review by March 31st. Email your minutes AND completed checklist to Lillian@northwestcoast.org. DO NOT SUBMIT WITHOUT THE COMPLETED CHECKLIST.
G-3.0108 General Administrative Review. Each council shall review annually . . . the proceedings and actions of all . . .lower councils within its jurisdiction. In reviewing the procedures of the lower council, the higher body shall determine whether the proceedings have been correctly recorded, have been in accordance with this Constitution, have been prudent and equitable, and have been faithful to the mission of the whole church. It shall also determine whether lawful injunctions of a higher body have been obeyed.
G-3.0109c Directed Response. “The higher council may direct the lower council to reconsider and take corrective action if matters are determined to be out of compliance.”
Click Here for the Checklist in Word